Sample management with chain of custody for biotech labs
Xavo keeps one record per container and records every transfer and shipment, from the source vial through each intermediate plate to the final deliverable, across your own lab, your CRO partners and external storage.
Custody breaks where samples change hands
Biotechs keep compounds and samples in their own lab, at CRO partners and in external storage. Every hand-off that runs on email and spreadsheets is a gap in the record.
Inventory split across sites
Nobody has a reliable view of what exists where. Each partner keeps its own list, and the lists drift apart.
Orders and shipments run by email
Requests to CROs, shipments and receipts are coordinated in inboxes, so material in transit drops out of view.
Lineage lost at every transfer
Dilutions, replates and handwritten labels break the link between an assay plate and the vial it came from.
How Xavo keeps custody across sites
Record every container
One record per container: identity, contents, amount, concentration, location, state and history, kept current as work happens in every lab.
Execute with barcode checks
Transfers are guided step by step with barcode validation and range checks. Labels print by fixed rules and the inventory updates in real time.
Track every shipment
Orders to CRO and storage partners are tracked from dispatch to receipt, and material in transit stays in the inventory.
From source vial to assay-ready plate, every step on record
Parent and child, always linked
Every aliquot, dilution and plate keeps a link to the container it came from, so you can trace a result back to its source.
Every deliverable tied to its request
Scientists request material in Xavo. Each deliverable carries the request it was made for, from order to delivery.
Discrepancies found every night
Xavo compares the inventories of all labs every night, corrects what is unambiguous and flags the rest for review.
How biotech and biopharma teams use Xavo
Accent Therapeutics: one compound inventory across CROs
Scientists request samples in Xavo, and the sample management team fulfils each order with the partner that holds the material. Every request is tracked from order to delivery.
Read the case study →A connected compound store with 150M compounds
Xavo links reception and QC, production, compression, subset creation and distribution, and decides the next step for each sample from the state of the material. See more use cases.
Read the case study →Sample chain of custody in biotech labs
What does chain of custody mean for research samples?
It is the unbroken record of where a sample has been and what was done to it: every transfer, dilution, plate and shipment, from storage to the final deliverable. Xavo records each step at the moment it happens.
How does Xavo work with CRO partners?
Your own lab and your CRO inventories run in one Xavo environment. Inventory and orders move between the CRO systems and Xavo through dedicated integrations, and shipments are tracked between sites. See Xavo use cases.
Does Xavo connect to our registration system and liquid handlers?
Yes. Xavo looks up containers by barcode in your compound registration system and generates instructions for liquid handlers and acoustic dispensers. See Xavo use cases.
Do we need custom development to get started?
Not usually. Xavo is set up with standard functionality, and integrations are configured at runtime, so changes don't need a new release. Our services team helps with set-up.
Map your sample flow with us
Tell us where your samples live today, in your lab, at CROs or in storage, and we will show you what one connected inventory could look like.